Flowtly for B2B real estate

Flowtly is where you handle utilities, contracts, and settlements. No spreadsheets, chaos, or piles of extra documents.

Try flowtly

For property operators

Running buildings is demanding enough on its own

You do not need ten tools, five folders, and daily file hunts. Flowtly brings together everything you need to run financial operations and link them with documentation in one clear system. Meter readings, invoices, contracts, reinvoices, and forecasts all live where they belong and work together without chaos.

  • Spreadsheets everywhere and dozens of different programs
  • Many exceptions in settlements
  • No single tool to run an entire building
  • More financial responsibility landing on property teams

Working with legacy meters or procurement tools? Book a 30-minute audit and we’ll sketch the automations or partners that fit.

-18h

–18 hours a month spent reconciling data

100%

100% of documents linked to transactions

15 min

15 minutes to prepare a forecast

Flowtly playbooks for your industry

Pick an operational challenge and see how teams solve it with Flowtly.

Problem

Too many spreadsheets, too many errors, zero consistency

Costs, utilities, readings, and projects live in separate files; versions drift and mistakes slip into reinvoices and reports.

Solution

Flowtly gathers all operational and financial data in one place.

Specifically:
- one view for costs, utilities, readings, assets, and projects,
- automatic error checks (missing readings, odd values, duplicates),
- no manual sheet joining — the data is already where it belongs.

Result: fewer mistakes, fewer questions, and no chasing the team for "the latest version of the file."

One cockpit instead of many sheets · Automatic matching of invoices and readings · Anomalies queued for review
Flowtly

Cockpit danych

Reads · Invoices · Exceptions

Synchronized

Reads today

128

6 locations

Vendor invoices

34

29 attached

Exceptions

3

Awaiting review

Data stream

Readings and costs

CSV · API · Upload
Asset Reading Cost Status
Tower A · Energy 126 200 kWh 48 900 zł OK
Campus West · Water 18 400 m³ 12 300 zł OK
Logistics Hub · Heat 58 900 kWh 21 700 zł Check

Exceptions

To verify

3

Logistics Hub · Heat

No reading since 05.02

Missing data

Tower A · Energy

Big spike vs last month

+32%

Campus West · Water

Duplicate upload invoice #5530

Duplicate

Problem

No governance — errors show up only at month end

Errors in readings, missing data, or duplicates appear when the invoice is ready — too late for calm fixes.

Solution

Flowtly adds entry validations (e.g., a reading cannot be lower than the previous), change history, alerts for incomplete or unusual data, and an exception approval workflow.

Result: you do not learn about errors after the invoice has gone to settlement.

Flowtly

Cash cockpit

Live CAM forecast

Auto-refresh
Oct
Nov
Dec
Jan
Open vendor liabilities

128,000 tracked

Planned recovery

412,000 in 30 days

Problem

Tenant advances must later be reconciled with actual costs

Advances sit apart from actuals, and differences surface only at year-end, turning settlements into email battles.

Solution

Flowtly keeps all advances and actual costs in one place, continuously calculates differences, and shows the tenant balance. It generates a settlement with the full trail: readings → allocations → invoices → differences.

Result: the annual settlement is not a fight over numbers — every cost has a source and proof.

Advances and costs in one place · Balances calculated live · Full path: readings → allocations → invoices → differences
Flowtly

Advances vs costs

Tenant balance

Live balance
Najemca Zaliczki Rzeczywiste Saldo
Nova Offices 35 000 zł 33 420 zł +1 580 zł
LogiPark 22 000 zł 24 900 zł -2 900 zł
Campus Hub 18 500 zł 18 500 zł 0 zł

Readings

126 200 kWh · 18 400 m³

Allocations

Area · Meters · Formulas

Invoices

#INV-5530, #INV-2045, #INV-8841

Differences

Balance per tenant

Problem

Spreadsheets are interlinked in dozens of ways — easy to break

One change can wreck formulas elsewhere, so nobody wants to touch the sheets.

Solution

Flowtly takes over business logic from spreadsheets: allocation keys, percentage splits, CAM formulas, cost-to-building links. Set once—it runs automatically.

Result: no fear of touching formulas because you do not need to.

Keys, formulas and allocations moved out of sheets — run automatically, no manual fixes
Flowtly

Logic from sheets

No risk of breaking

Imported
Element Details Status
CAM formula Area + HVAC adjustment Imported
Allocation keys Offices, server rooms, common Active
Percent allocations Tower A · 42% · Campus West · 38% Active
Flowtly for B2B real estate

B2B Real Estate Playbook

Command your portfolio from one console

Flowtly keeps utilities, vendor docs, and tenant billing in one workflow so finance, asset managers, and ops see the same numbers in real time.

  • Portfolio dashboard with live leases, meters, and CAPEX readiness.
  • Lease, service, and finance processes chained into one automation spine.
  • Board-ready rollups for owners and funds without chasing files.

FAQ

B2B real estate questions, answered

Quick answers on utilities, shared services, and real-time cash visibility with Flowtly.

Do tenants get visibility into utilities and shared services?

Yes. Flowtly issues statements that already include line items, allocation formulas, and supporting invoices, so tenants can log in or receive exports that explain every euro automatically.

Can Flowtly split costs per tenant or cost center?

Set allocation formulas based on area, consumption, or manual overrides. Flowtly builds reinvoices with audit trails so finance can explain every charge.

How do you capture meter readings and supplier invoices?

It depends on the systems already installed on site. Flowtly ingests CSV/API feeds or portal uploads, but proprietary building-automation formats may need a lightweight automation layer (or integration partner) in front of Flowtly for the cleanest process.

How do property managers track maintenance SLAs and contractor performance?

Flowtly focuses on the financial and contractual layer. For field dispatching or SLA timers you should pair it with a CMMS such as Qmaint, then sync approved work orders and invoices back into Flowtly.

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